PROFORM is currently seeking an Invoicing and AR administrator for the Red Deer Head Office.

The Invoicing and AR Administrator must have a strong familiarity with computers and software. Other requirements will include minor troubleshooting of computer related issues, use of databases and the ability to offer excellent customer service while working in a fast-paced, team environment.

Core Competencies:

  • Exceptional Customer Focus
  • Communication
  • Energy & Stress
  • Team Work
  • Quality Orientation
  • Problem Solving
  • Accountability and Dependability
  • Ethics and Integrity

Job Duties:

  • Prepare timely invoicing as required coordinating with estimators and project managers
  • Prepare monthly billing reports, holdbacks and statutory declarations as needed.
  • Co-ordinate with other peers when analyzing or retrieving data for performing data analysis.
  • Prepare credit notes and post to customer’s accounts as required.
  • Coordinate with Credit any related customer issues
  • Provide estimate support in preparation for tendering & bidding where required
  • Create weekly reporting on other types of reports as needed.
  • Administrate warranty work, this includes, retrieve data, create tracking control, provide information to field supervisors and monitor progress from field entry.
  • Assist with other duties as required.

Requirements:

  • High school diploma, GED or equivalent
  • Accurate keyboarding skills
  • Ability to understand logical processes and be detail-oriented
  • Familiar with databases (web-based databases would be an asset)
  • I.T. aptitude would be an asset
  • Knowledge of Microsoft Office (Word, Excel).
  • Experience related to general administrative duties.
  • Exceptional customer service skills
  • Ability to adhere to confidentiality when working with sensitive information  
  • Ability to work with strong attention to detail and time lines.
  • An understanding of the Construction industry, construction contracts, and project billings would be an asset

Work Conditions:

  • Travel may be required.
  • Manual dexterity required to use desktop computer and peripherals.
  • Overtime as required.

Alternative Job Duties:

  • Checking records for duplication
  • Checking emails
  • Perform basic management of electronic files (e.g. print, copy, and transfer)
  • Access information from a computer and/or maintain a computer database
  • Keep a clean, safe and organized work area.
  • Adhere to policies, procedures and safety regulations.
  • Report discrepancies to immediate supervisor.
  • Follow current standards and procedures.
  • Working in a team environment to ensure billing are timely and accurate

Application Form